Do I need to keep a copy of AmeriCorps members' high school diplomas?

For operating site staff looking to keep members' information on file.

Per the Corporation, while you are not required to retain a copy of the high school diploma in the member file, you as the AmeriCorps Program Coordinator must be able to certify or verify that these individuals have attended high school. If they are in college, generally, a college transcript would have the name of the high school attended by the student on the transcript. If that is the case, you can use a copy of the transcript in the file, just highlight the name of the high school and mark it at the top of the page as "Verification of High School Diploma". Her bottom line is that you must be able to verify and certify through some sort of documentation that you have seen that the person has attended high school. Do they have other documents that required their high school diploma in order to obtain or if the school can certify to you over the phone that they attended high school then all you need to do is put a note in the file to that affect -- Contacted X high school on this date. So and So, title, was able to certify that AmeriCorps member attended high school during [year] and graduated on [date]. And then you sign and date the document and place into the file.
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